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11-Jul-2015 15:56

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Thus, you need to make sure that the display of hidden text is in sync with the printing of hidden text. If hidden text is displayed (in other words, you can see the index entry codes, such as {XE "my indexed word"}), then the space taken by those visible codes are counted in the total page count.

Over the course of a long document, this can affect pagination quite a bit.

These would affect the displayed pagination—and thus the index page numbers—but not the printed pagination.

When you insert index codes, they are inserted as fields with the hidden attribute applied to them.

Word determines page counts based on what is visible on the screen, not necessarily on what is printed.

All you need to do is follow these steps: Your index page numbers and your printing page numbers should now be in sync with each other.

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Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016.

If you are using an earlier version (Word 2003 or earlier), this tip may not work for you.

It seems that when she inserted the index, some of the page numbers were off by one to three pages.

The first thing to check is your settings for hidden text in your document.

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For a version of this tip written specifically for earlier versions of Word, click here: Improper Index Page Numbers.

Emily asked about a problem she was having with page references in indexes for a long document.

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