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Use a data form when a simple form of text boxes that list the column headings as labels is sufficient and you don't need sophisticated or custom form features, such as a list box or spin button.
Excel can automatically generate a built-in data form for your range or table.
In a data form, you can enter new rows, find rows by navigating, or (based on cell contents) update rows and delete rows .
If a cell contains a formula, the formula result is displayed in the data form, but you cannot change the formula by using the data form.
Cells are often used as labels, and by adjusting cell height and width and merging cells, you can make a worksheet behave like a simple data entry form.
Top of Page A worksheet is a type of form that enables you to enter and view data on the grid, and there are several control-like features already built-in to Excel worksheets, such as comments and data validation.
The data form displays all column headers as labels in a single dialog box.
Each label has an adjacent blank text box in which you can enter data for each column, up to a maximum of 32 columns.
A data form provides a convenient way to enter or display one complete row of information in a range or table without scrolling horizontally.
You may find that using a data form can make data entry easier than moving from column to column when you have more columns of data than can be viewed on the screen.
There are several types of forms that you can create in Excel: data forms, worksheets that contain Form and Active X controls, and VBA User Forms.You can use each type of form by itself, or you can combine them in different ways to create a solution that's right for you.